Core Responsibilities:
- Scheduling: Manage calendars, book appointments, and set up meetings or video calls.
- Documentation: Write emails, draft memos, and prepare reports.
- Filing: Keep physical and digital filing systems organized and secure.
- Supplies: Order office supplies, track inventory levels, and contact relevant vendors when needed, in coordination with relevant division.
- Travel: coordinate travel arrangement, accommodation, transportation, and logistical requirement for staff and relevant partners.
- Event administration : Provide administrative and logistical support for internal meetings, workshops, trainings, and organizational events.
- Communication: Coordinate communications with internal team members to organize daily office tasks and create supportive working culture.
Required Skills and Qualifications:
- Education: S1 Fresh graduate or equivalent from all backgrounds (preferably with
previous experience handling administrative /secretary work) - Software: Good computer skills with experience in word processing and spreadsheets.
- Communication: Clear verbal and written communication skills, in Bahasa and English.
- Organization: Strong time management, attention to detail, result oriented and comfortable working independently with minimum supervision.
- Discretion: Ability to handle private and sensitive information safely.
- Have a strong sense of inclusivity, equality, and justice that align with WeSpeakUp.org’s brand and values
Benefit:
- We offer a competitive compensation package commensurate with experience and skills.
- This is a 6 months contract, with the possibility of extension.
- As part of our team, you will have the opportunity to make a lasting impact and drive positive change.
- Collaborate with a passionate and dedicated team working towards social justice.
- Flexible working arrangements, including the option for remote work.
- Communication stipend, and medical allowance.
How To Apply:
Interested? or know anyone who might be interested in joining?
Send your resume, cover letter, and supporting documents to:
Admin Assistant Application Form
Please submit application no later than Friday, 18 Sept 2026. Only shortlisted candidates will be contacted.